Common live-event checklist
Use this checklist before, during, and after a live broadcast to catch the common things that cause avoidable event-day stress.
A few days before
Confirm the broadcast title, description, date, time, timezone, and registration settings.
Review custom registration questions and remove anything that is no longer needed.
Check the hosted registration page and any embedded registration widgets on your website.
Invite presenters and confirm they know which email address and link to use.
Connect any destinations, integrations, CTAs, files, or slides you plan to use.
Review plan limits for attendees, duration, presenters, destinations, storage, recordings, and outbound tools.
The day before
Run a presenter rehearsal in the studio with the same devices and browsers presenters will use live.
Test camera, microphone, speaker, screen share, slides, and any video clips.
Check layouts, scenes, branding, overlays, and presenter roles.
Confirm lifecycle emails and reminders are enabled and scheduled as expected.
Prepare backup links, slides, media files, and contact details for the event team.
If you are multistreaming, confirm each external destination has the correct stream key and event setup.
Thirty minutes before
Ask hosts and presenters to join early from a stable network, ideally with headphones.
Close unnecessary apps, tabs, cloud sync tools, and other video or streaming software.
Check that the correct microphone, camera, and speaker are selected in the studio.
Open the Presenters panel and confirm everyone has the right role and on-screen state.
Open Chat, Q&A, Polls, CTAs, and files so the team knows where each control lives.
Confirm cloud recording, browser local recording, and destinations are set the way you want before going live.
When going live
Start the broadcast from the studio when the team is ready.
Confirm the live indicator appears and the stream preview is moving.
Check the public watch page from a separate viewer session if possible.
Confirm external destinations are receiving the stream if you are multistreaming.
Send or show the first planned chat message, poll, or CTA only after the stream is stable.
During the event
Keep one person focused on production controls and another person focused on audience engagement when possible.
Monitor presenter audio, stream health, chat, Q&A, attendee requests, and destination status.
Mute presenters who are not speaking if background noise appears.
Use scenes, layouts, CTAs, polls, and files deliberately rather than changing everything at once.
If something goes wrong, keep the main broadcast running while another team member investigates.
After the event
Stop the broadcast cleanly from the studio.
Wait for recordings and replays to process before sharing replay links broadly.
Check that local recording uploads have finished on presenter devices before those browsers are closed.
Review audience activity, registrations, attendance, CTA clicks, questions, and replay engagement.
Send follow-up or replay communications once the recording and links are ready.
Note any issues while they are fresh so the next broadcast setup is easier.